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How to

How to


Products: WebStation
Functionalities: Schedules
Product version: 1.8, 1.9
2/3/2014

Adding a Calendar Exception Event

You add a calendar to the schedule to make an exception event for all dates specified in the calendar.

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An exception event occurs instead of the scheduled weekly events for a single date, date range, calculated date, or calendar reference.

For example, you create an exception event in March for an intense aerobics class in the gym to open an air vent to 100 % from 06:30 to 17:00 every Wednesday in March. This exception event takes precedence over the regularly scheduled weekly Wednesday events.

When scheduling exception events, you can use four exception types to provide flexibility and control in your schedule.

Date Exception Events

A single date exception event can occur on a single day, or you can use the options for the event to occur on more than one day. The options such as Any year and Any day provide flexibility. To schedule a single date event to take place every year on October 31, you select the following single date options:

  • Year: Any year

  • Month: October

  • Day of month: 31

  • Day of week: Any day

Date Range Exception Events

A date range exception event is an event that lasts over a period of time. In addition to a specific day of month, you can select Odd, Even , or Any month , and Any day or Last day , to provide the flexibility to a date range. For example, to schedule an exception event to occur annually from the last day of March to the last day of April, select the following options for the start and end dates:

Start Date

  • Start year: Any year

  • Start month: March

  • Day of month: Last day

  • Day of week: Any day

End Date

  • Year: Any year

  • Month: April

  • Day of month: Last day

  • Day of week: Any day

Calculated Exception Events

A calculated date is an exception event that recurs. Other than a specific month and week, you can select Any month and Any week or Last week , to provide flexibility to a calculated date. For example, to schedule the Monday of the first week of every month for an exception event, select the following options:

  • Month: Any month

  • Week of month: First week

  • Day of week: Monday

Calendar Exception Events

A calendar reference allows you to apply an exception event for all dates specified in the calendar. For example, to schedule exception events for all holidays on a calendar, you select the calendar you want to reference and the schedule will follow the holidays created in the calendar.

To add a calendar exception event

  1. In WebStation, in the System Tree pane, select the schedule you want to add the calendar exception event to.

  2. Click anywhere on the schedule.

  3. Under Event type , click Exception .

     
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  4. Under Exception type , click Calendar .

  5. Select All day if the exception event is to be on or off all day.

  6. In the Start time column, double-click and type a start time for the exception event.

  7. In the End time column, double-click and type an end time for the exception event.

  8. In the Value column, double-click and type a value for the exception event.

  9. In the Name box, type a name for the exception event.

  10. In the Priority box, select a priority for the exception event to make it override conflicting events with lower priorities.

  11. In the Calendar box, enter the calendar that you want to add.

  12. Click OK .

    Note:

    To help you avoid mistakes, WebStation warns you when you make changes in a schedule or calendar for today’s date.

Note:

  • You cannot specify different times and values for each of the different dates. All dates specified in the calendar must have the same times and values assigned to them.

See Also

  • Exception Events in WebStation
  • Calendars in WebStation
  • Schedule Workspace
  • Schedule Event Properties Dialog Box – Calendar Reference View
  • Editing a Calendar Exception Event
  • Editing the End Time for a Schedule Event
  • Adding a Date to a Calendar